This free printable party planning template will help you get organized for your next get-together, event, party, or gathering! Keep all of your essential party planning information in one place so you don’t forget any of those important details.
I love a good party. But there is no denying that they can be a lot of work, with tons of little details to keep track of. So I wanted to create a simple way to document all of the information for my next party, so nothing would be overlooked or forgotten.
So I introduce to you my printable party planning template! There are four pages total, so there is more than enough room to track all of the most important party details. You can snag it below!
Download the Free Printable Party Planning Template
If you have a birthday party, work event, or family gathering coming up, these simple, but elegant, party-planning worksheets will be your right hand! Click the button below to download in one simple step.
How to Use the Printable Party Planning Worksheets
This party planning printable has space to list the name of the event or party at the top with the date and time. Then it has lines for the basic details of the event: theme, number of guests, budget and location.
Once the basics are established, there is also room to plan the menu, decorations and also a small budget section for the event. The next page is to help you with those preparations before the party! Like mowing the lawn and sending out those invitations.
Then you have a game list or party activities worksheet. Here you can document the Game’s title, time played, prizes and other notes you would like to pen down.
And lastly, you have your guest list. There cannot be a party without guests!
What types of events can I organize with these party planning worksheets?
The printable party planning worksheets are helpful for documenting the essential details of any size event, small and large! This includes gatherings like…
- birthday parties
- work functions
- bridal or baby shower
- anniversary party
- family gatherings
- graduation parties
- afternoon tea with girlfriends
- hanging with the boys
- holiday functions
- bachelor/bachelorette parties
- backyard BBQ/Braai
- school fundraising
- awards celebration
- and more!
If you’re hosting a gathering of any size, this free printable will help you stay organised and on track the whole time!
Using the template to Plan your Next Event
Sometimes the trickiest part of hosting any event or gathering is coming up with ideas. Well, you are in luck! Below, I’ve listed some ideas for popular party themes, yummy party foods, fun party games, and creative party favours that can help kick off your party planning without much extra work.
40 Awesome Party Theme Ideas
Whether you’re going for silly, scary, simple, or chic, this list of party theme ideas should help you come up with the perfect concept for your next event.
- Summer Camp
- Roaring 20s
- Doughnut Party
- Under the Sea/Mermaid
- Wild West
- Murder Mystery
- Glow in the Dark
- Tea Party
- Garden Party / Picnic
- Secret Agent
- Pajama Party
- Superheroes or Heroes vs. Villains
20+ Delicious Party Foods
What is a party without food right? But, not sure what food to serve? Here are some yummy ideas to get you started:
- Cheesy Garlic Pesto Chicken Sliders
- Easy Tea Club Sandwiches
- Honey BBQ Crockpot Meatballs
- Charcuterie Wreath
- Baked Cranberry Brie Bread Bowl
- 4 Amazing Pinwheel Recipes
- Buttery Soft Pretzels
- Mediterranean Pasta Salad
- Cream Cheese Tortilla Bites
- Caesar Salad Parmesan Cups
- Slow cooker Corn and Jalapeno Dip
- Beef Wellington Bites
- Pulled Pork Pastry Puffs
- Baked Ham and Cheese Croissants
- Garlic Knots
- Buffalo Chicken Meatballs
- Homemade Pizza Rolls
- Crispy Baked Zucchini Chips
- Bacon Wrapped Cheesy Stuffed Jalapeños
- Spinach and Feta Puffs
- Bacon Cheeseburger Bites
- 5-Minute Reese’s Snack Mix
What are some fun party games?
Food? Check. Decorations? Check. But what do we do at the party?! Here is a list of 15 fun party game ideas to try at your next party:
- Scanventur hunt
- Minute to win it games
- Jenga / Giant Jenga
- Conversation cards
- Heads Up!
- Two truths and a lie
- Musical Chairs
- 20 Questions
- Sticker Stalker
Creative and fun Party Favours
So it’s the end of the awesome party you’ve hosted! To send your guests off, why not give them a memorable favour? here are a few fun and creative party favours your guests will love!
- Scented candle
- Gourmet cupcake
- Beautiful notebook
- Handmade soap
- Candy Bag
- Hot Chocolate favours
- Hand cream
Printable Party Planning Worksheet: Final Thoughts
I really hope this free printable party planning template and the ideas provided in this post will help you stay organized as you plan your next gathering!
And remember to have fun while creating a special party or event for your friends and loved ones! You’ve got this!
Related: Christmas Planner
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